VI. Contest Procedures

  1. Contests should follow WGPO standard format:
    1. All regular season contests shall begin at 12:00 p.m., and the order of performance is at the discretion of the Contest Director.
    2. Unit performance times will be by a draw and done as per the Circuit Manager Registration site.
    3. If necessary, prelims/finals format will be awarded at the discretion of the Executive Board.
    4. The WGPO Contest Director shall facilitate the scheduling of units.
    5. Units performing at WGPO contests shall not be required to perform before the time stated in the latest schedule published by WGPO, no later than the Thursday prior to the contest. If a unit arrives late to a competition and does not check in with enough time to perform at their regularly scheduled time, then the Contest Director shall decide if the unit may perform competitively or in exhibition only at that contest.
  2. Turn in the following when signing in at unit check-in:
    1. Music performance CD must be labeled with unit name and class. CD’s must be labeled with the proper track number if there are multiple tracks.
    2. Unit spiel sheet (if revised), plus any other pertinent information.
  3. Marching members plus SEVEN (7) will be admitted free. All others must pay admission. This includes equipment crew, instructors, parents, designers, etc. as defined per WGI manual. School administrators will be allowed one (1) free pass with a valid OSSAA Pass.
  4. All guard/percussion equipment/props will be taken to the assigned storage area. Make sure to keep equipment neatly stacked in the areas provided.
    1. Contest host will assign dressing rooms. Performers may NOT use those restrooms designated as restrooms as changing rooms.
    2. Storage areas are a privilege – be prepared to store equipment, props, and belongings in your transport vehicle(s) if necessary.
  5. All units must be ready to perform at the assigned time.
  6. All equipment will be inspected for proper taping and padding prior to warm-up. This includes any props that come in contact with the floor of the performance area. Please refer to the WGI manual for more details.
  7. Warm-up time shall be twice the maximum authorized prop time set for each class by WGI. The way in which this warm-up time is divided is at the sole discretion of the contest director.
  8. All Regular Performance Contests will conduct “Captains Only” retreat ceremony. “Full” retreat ceremony will only occur at WGPO Circuit Championships.
  9. At WGPO Circuit Championships, a Prelims/Finals format will apply ONLY if approved by the WGPO membership at the regular fall meeting. In this case, the number of participants allowed into finals format will be at the discretion of the WGPO EBoard and Contest Director. This will be published at least 30 days prior to WGPO Circuit Championships.
  10. The order of appearance at championships for guard groups will be determined by the average of a unit’s two highest scores of the first 8 contests. For percussion groups, the order of appearance at championships will be determined by the average of a unit’s two highest scores of the season. Contests with a prelims/finals format shall count as 2 contests.
  11. Scores from WGI contests occurring NO LATER THAN 2 weeks prior to WGPO championships will be used in this average. Only scores earned on the sheet that the unit will be adjudicated on at championships will be used in calculating this average. Each class will be split into thirds – top third, middle third and bottom third. The bottom third will perform first in their class with performance order with that third determined by draw. The middle third will perform next with performance order within that third determined by draw. The top third will perform last with performance order within that third determined by draw. Averages will be posted no later than five days before championships for the directors to view.
  12. Trophies will be awarded for 1st, 2nd, and 3rd place for all classes at all contests.
    1. In the event of a tie, Olympic trophy standards will apply. For example, if there is a tie for first place in a class, the next highest score would receive the THIRD place trophy. (There would be NO second place award in this instance).
    2. Awards for circuit championships will be determined by the contest director with the consideration for class champion medals, banners, and the current financial situation of the organization.
  13. “Judges’ Critique” shall be offered at the local level for all WGPO sanctioned regular season contests with the following conditions:
    1. All unit directors wishing to participate in critique MUST sign up for a critique time on the day of competition.
    2. All unit directors wishing to participate in critique MUST listen to their judges’ tapes and fill out the “Instructors’ Critique Form” PRIOR to meeting with a judge for critique
    3. Critique shall begin 15 minutes after last competing group and will run in an orderly fashion as directed by T&P judge.
    4. Guard Critique shall be three (3) minutes per caption: Equipment, Movement, Ensemble Analysis, General Effect, and one (1) minute for travel between captions.
  14. Percussion critique shall be five (5) minutes per caption for a total of fifteen (15) minutes.
    1. Critique is not required, but highly recommended for all units.
    2. The offering of critique on extended contest days will be left to the discretion of the EBoard. Critique will always be offered at the 1st tri contests, regardless of contest length.
  15. The Tabulator at each contest will be paid $75.00 base pay for the first 30 units and $5 per additional per color guard and percussion unit at all WGPOKLA contests, plus a round trip travel fee calculated using the $.35 per mile rate if driving the contest. The executive board will appoint the position of Tabulator. The Tabulator will be trained on the current software used for tabulation.
  16. The WGPO Percussion Coordinator will be paid $75.00 base pay for the first 10 units and $10 per percussion unit (if not judging) thereafter at all WGPO contests, plus a round trip travel fee calculated using the $0.35 per mile rate if driving to the contest. The circuit membership will elect the Percussion Coordinator as per the Handbook guidelines.
  17. The WGPO Contest Director shall be paid a sum of $3600 divided equally into 4 (four) payments of $900 bi-monthly beginning each year on October 15th and ending on April 15th. A round trip travel fee at $.35 per mile will be paid for driving to the contest. The circuit membership will elect the Contest Director as per the Handbook guidelines.
  18. WGPO Judges Coordinator will be paid an additional $75 to serve as chief judge the day of the event.
  19. Any group of students not otherwise participating in WGPO shall be admitted to any contest for $2.00 per person when accompanied by a teacher/instructor. This shall be known as a ‘group discount admission’, which applies only to non-members of the circuit. The teacher/instructor shall notify the Contest Director of their intent to bring a group of students to a contest at least 1 (one) week prior to event. The group must arrive at the Spectator Entrance together accompanied by the teacher/instructor and admission fees should be paid preferably at one time by the teacher/instructor. During the contest, the announcer should welcome the student group to the audience.